How to Lead an Effective Meeting


By Steve Kaye


Leaders determine the success of every event. Here's how to lead a meeting.

1) Open the meeting by reviewing the goals, outcomes, and activities. This helps everyone work with you to accomplish what you want.

2) Start the meeting by describing the culture you expect during the meeting. For example, you might say, "I value all of your ideas. I want you to think creatively because we need powerful solutions to this issue."

3) Compliment the participants during the meeting. Brief praise such as, "Thanks," "Good idea," or "Excellent," will motive the participants to work with you.

4) Maintain a safe, positive working environment. Harsh, predatory cultures inhibit creative thinking. Insist on respect.

5) During the meeting, remind the participants how much time has been budgeted for each activity.

6) Present each issue in the form of a specific question. This focuses thinking on specific solutions. For example, ask, "What could cause Unit #2 to produce 5% more defects?" This is far more effective than saying, "Let's talk about Unit #2."

7) Maintain a state of benevolent urgency. You want to push just hard enough to make the participants aware of offering high value comments. And you want to allow enough time for adequate consideration of an issue before making a decision.

8) After completing a major part of the meeting, summarize what the group accomplished. This celebrates the achievement, reminds everyone what they finished, and formally ends the activity.

9) Introduce each part of the meeting by stating the goal for that issue and describing the process you plan to use. This helps everyone focus on the same task.

10) Model the behavior that you expect from the participants because this determines how they will act during the meeting.

Note: Of course, there's more. Read about Effective Meetings at: http://www.squidoo.com/OneGreatMeeting/

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Steve Kaye helps leaders hold effective meetings. He is an IAF Certified Professional Facilitator, author, and speaker. His meeting facilitation and leadership workshops create success for everyone. Call 714-528-1300 for details. Visit http://www.stevekaye.com for a free report.


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