Software Information |
5 Time-Saving Tips in Microsoft Word
Whether you have used Microsoft Word for years, have just switched from WordPerfect or are new to word processing, try these easy steps to save time and simplify your work in Word: Turn off Personalized Menus and Toolbars Although it is a default, Personalized Menus and Toolbars is a terrible "feature" which limits your initial view to select toolbar buttons and menu commands. Do you only have one row of toolbars at the top of the screen? When you click on a menu, does it expand only after a few seconds? If so, you will save yourself a lot of frustration by turning off this personalized display: 1. Choose Tools > Customize, and click on the Options tab. 2. For the section, Personalized Menus and Toolbars, check/select the options "Show Formatting and Standard toolbars on two rows" and "Always show full menus." Note: in Microsoft Word 2000, you will need to UNcheck each of these options (the descriptions are a bit different too). 3. Pick Close to see a full display of your main toolbars and your menus. Stop Automatic Text Changes Does it seem like Word randomly changes the capitalization or spelling of text in a document? AutoCorrect is to blame. As the name indicates, AutoCorrect automatically corrects the spelling of common misspelled words but also makes other changes including capitalizing the first letter in a sentence, table cell, or line of text. To review your choices, pick Tools > AutoCorrect Options, choose the AutoCorrect tab and uncheck any option that gets in the way of typing your text. Stop Automatic Numbered Lists (and More) Have you ever tried to create your own numbered list or outline and watched the numbering or formatting change once you press [Enter] for the next line? This is a huge annoyance for anyone that wants to build their own custom layout for an outline rather than working with the choices in Word. Do you type your e-mail address or website into a document and then watch as it suddenly changes to blue underlined text (a hyperlink)? Do you ever enter fractions or quotes that automatically re-format? You are a victim of AutoFormat As You Type. To customize Word so that it works for you and not against you: 1. Choose Tools > AutoCorrect Options 2. Select the AutoFormat As You Type tab. I recommend that you uncheck all of the options in the last 2 sections including Automatic numbered lists. Turn off choices in the 1st section as desired. 3. Pick OK to finish. Each of the formatting options that you turn off can still be added when you want them. For instance, automatic numbered lists can be created via a toolbar button or under the Format menu. Modifying Your Default Font Are you frequently changing the font in your documents? Take a few minutes to change the default font used for new documents: 1. Create a new, blank document. 2. Choose Format > Font. Change the font from the standard Times New Roman 12 point to the style and size you want such as Arial 12 point. 3. Next, don't pick OK which only changes the current document. Instead, choose Default. 4. You will see a prompt asking if you want to change the default font. This change will modify the normal template also known as the normal.dot file which stores many of the Microsoft Word settings. Select Yes to confirm the changes. Customizing Page Layout and Margins Ever since the days of Word 1.0, the default margins for a document have been 1" for the top and bottom and 1.25" for the left and right margins even though most people prefer 1" margins for each side. It's also easy to change the settings for margins regardless of what you like to work with: 1. Continue with a new, blank document. 2. File > Page Setup, and pick the Margins tab. 3. Change the margins to 1" all around or your most frequently used choices. 4. Make other changes in these dialog tabs. For instance, you might want to set a custom footer or make changes to the Paper source. 5. To set your custom defaults for all new, blank documents, pick the Default button. 6. As before, you will be prompted to confirm the change to the normal template. Choose Yes to continue. Once your preferences are in place, you won't have to repeat these steps but you do have the flexibility to customize individual documents. © 2004 by Dawn Bjork Buzbee Dawn Bjork Buzbee is The Software Pro? and a certified Microsoft Office Expert and Microsoft Office Specialist Master Instructor. Dawn shares smart and easy ways to effectively use software and technology through her work as a speaker, trainer, and consultant. Visit http://www.SoftwarePro.com for great Microsoft Office software tips and tricks or to contact Dawn.
MORE RESOURCES: Unable to open RSS Feed $XMLfilename with error HTTP ERROR: 404, exiting |
RELATED ARTICLES
How to Make Attractive and Effective PowerPoint Presentations Microsoft PowerPoint has dramatically changed the way in which academic and business presentations are made. This article outlines few tips on making more effective and attractive PowerPoint presentations. Lotus Domino: Application Integration - A Programmer View There are two approaches for application integration:? Programmer's approach - for applications integration it is necessary to create some program codes;? Integrator's approach - in this case special software products are to be used and the integration process set up by those software settings.The following tools may be used for the first approach:? ODBC. Microsoft Great Plains Customization: Project Organization - International Business Example Microsoft Business Solutions Great Plains fits to majority of horizontal niches and clientele in the USA, Canada, Mexico, Latin America, U.K. Microsoft Great Plains version 8.5: Upgrade, Customization, VBA, Crystal Reports - Highlights Microsoft Great Plains is one of the Microsoft Business Solutions family ERP products: Great Plains, Navision, Axapta, Solomon, Small Business Manager. MBS also has Microsoft CRM - Client Relation Management software and Microsoft Retail Management System (Microsoft RMS)Microsoft Great Plains 8. Microsoft Great Plains: Interest Calculation Example - Stored Procedure for Crystal Report This is intermediate level SQL scripting article for DB Administrator, Programmer, IT SpecialistOur and Microsoft Business Solutions goal here is to educate database administrator, programmer, software developer to enable them support Microsoft Great Plains for their companies. In our opinion self support is the goal of Microsoft to facilitate implementation of its products: Great Plains, Navision, Solomon, Microsoft CRM. The Secret of the Layer Styles Dialogue When you double-click a layer in the Layer Palette, you will access the Layer Style dialogue box. Here, you can set many eye-catching layer styles such as Bevel & Emboss, Drop Shadow, Inner Shadow, etc. MultiNational Corporation ERP Implementation - Microsoft Business Solutions Great Plains If you look back to the history, you will see that ERP for large publicly traded company had to be built upon very reliable hardware (more likely non-Intel hardware: mainframe, Sun sparc, etc.), powerful database platform: Oracle, DB2, Ingress, Sybase and reliable OS: UNIX. The Truth: Netzero 3G We've all seen the ads on TV for Netzero 3G. You know the ones, "speeds so fast you sworn it was broadband" Well if your using it, you may not think it really is. Screenshots Vista Windows FeaturesAdditionally, Vista will include many other new features.AeroVista will include a completely re-designed user interface, code-named Aero. Microsoft Navision and Crystal Reports - An Overview Microsoft Business Solutions - Navision is an integrated solution for small and midsize companies looking to expand their business operations without much interruption to its existing processes. Microsoft Navision enables businesses to alter as much or as little of its existing system, integrate add-ons and vertical segments of its development. Lotus Notes Domino and Microsoft CRM Integration Well, even if the combination might look very unusual, we see the coexistence of these two systems, especially in large corporations, non-profit organizations. Technically Lotus Notes Domino has parallel structure, including Domino email server. Groupware: Answers the 5 Questions of Document Collaboration Every organization which creates collaborative documents, whether they are budgets, presentations, reports, spreadsheets, or other documents recognizes that collaborative efforts are requirement. That collaboration always forces the 5 eternal document collaboration questions: Who? What? Where? When? How? The reason I refer to them as eternal is that every day businesses are faced with these questions and rarely find the answers when they collaborate on documents. eConnect: eCommerce Development for Microsoft Great Plains Microsoft Business Solutions Great Plains has several options to enable web ordering. Traditionally Great Plains Dynamics/eEnterprise had eOrder - this is ASP pages based ordering application, enabling you to place or retrieve your Sales Order Processing (SOP) Sales Orders over the web. Falling in Love With More Than One Screensaver: The Fun Part Having from five to ten and more favorite screensavers is cool. But how do you enjoy them all in a straightforward and convenient way? Draw the power you need from the little yet useful tools discussed in this article!As you remember, earlier in my article What to Do if You Fall in Love With More Than One Screensaver we discussed the standard way of switching between multiple screensavers. Recovering Microsoft Great Plains Customization - Tips for IT Director Remember nice and prosperous Clinton era? When you implemented innovative those old days accounting application - Great Plains Dynamics. And did a lot of customizations to fit your business requirements precisely. Microsoft CRM Integration with Microsoft Retail Management System (RMS) - Overview Microsoft Client Relation Management system (Microsoft CRM) and Microsoft RMS are both Microsoft SQL Server based applications, however historically Microsoft was purchasing industry leading software applications, such as QuickSell which is now Microsoft RMS. So, RMS design fundamentals were minted a long time before Microsoft CRM. Crystal Reports For Microsoft RMS - Overview For Developer/Report Designer If you are software developer or database administrator - we would like to give you the clues on Crystal Report creation for Microsoft RMSDatabase: Microsoft SQL Server or MSDE - this means that you can deploy native SQL driver for connection or use ODBC for flexibility. Tables Structure - it is extremely self-explanatory: Customer, Transaction (invoices, returns, layaways and others), TransactionAmount, Cashier, Tender to give you examples Links - Usually master table has ID column and Transaction-related table links by [Entity]ID column: Transaction. Need of Document Management System (DMS) Document Management or Enterprise Information Management is perhaps one of the most important of the enterprise solutions that will provide a solution to the various requirements of SOX. Several sections of SOX have a direct bearing on the manner in which the digital documents/records of the enterprise are created, reviewed, approved, stored, retrieved, transferred, and destroyed. Editing Your Photos Using Microsoft Picture It Publishing Platinum 2002 - A Great Dinosaur I started using PIP (Picture It Publishing) Platinum 2002 right after I got it in a bundle with my HP Pavallion N5295 Notebook more than several moons ago!I don't want to be a rocket scientist to produce edited photos quickly and with quality results, again and again.I had a terrible time at first with the edited pictures. CRM 101: Customer Relationship Management for Beginners Customer Relationship Management, abbreviated "CRM," is the term for a business strategy that is designed to improve customer service. CRM is also designed to increase customer satisfaction and gain new customers, thus increasing a business' revenue. |
home | site map | contact us |