Avoid outlook problems in the easiest way
Author: echnologix
You can follow the above set of guidelines to avoid many problems while using Outlook.
Microsoft Outlook has been used by lots of people around the world to manage emails whether they are work related or personal. A good thing about it is the truth that no matter, the number of email accounts the consumer has, it could be integrated in a way such that, each one of these mails can end up being received on Outlook and may be read at leisure even if the user is actually offline. But if Outlook is not functioning properly, work may be hindered, users will encounter down time which will affect their productivity.
Check the format
Are you thinking how you can solve these outlook email problems? You can speak with a remote technology support provider so you can get solution or you may try to troubleshoot yourself. The first thing that needs to be checked is whether you're using the ANSI structure or the UNICODE format. The 2003, 2007, 2010 Outlook utilizes the Unicode format however the other versions utilizes the ANSI format. In ANSI format for those who have reached the 1.8 GB limit then they'll have to use a 3rd party application to crop the oversized file to some smaller size in order that it can be relocated, deleted or shifted to a different pst. How to check this format?
The easiest method to check the format would be to click on File and then the Data File Management. For 2010 users it will likely be File-Info-Account Settings-Data Files. In case the format states "97-2002" then you definitely are in ANSI form.
If you crossed the 4 GB limit then it's not the format of the Outlook file, but the format of the entire disk which may be the issue for you. The disk has been formatted to FAT32 and you'll have to change the file-format to NTFS to support larger files a more than 4 GB. If you have reached the 20 GB limit then you'll have to change the default limit temporarily to work on this and then you'll have to revert back towards the default limit. When the folder is cleaned you have to empty the "deleted items" folder to get more free area.
Regular maintenance
The "inbox repair tool" is a 3rd party software and the scanpst. exe may be used for repairing your inbox. An Advanced Recovery tool can be obtained as well when the scanpst can't fix the mailbox. However, for general user, the maintenance is the greatest option to ward offoutlook email problems. Indeed, cleaning the deleted Items folder regularly and configuring rules to ensure that specific mails could be deposited to particular folders. This may even over-ride the server based rules for your specific computer. Regular shifting of files from one place to the other that's a "recent" folder for an archive like folder to ensure that space management can be achieved in a much better way. By implementing each one of these, you can easily avoid these error messages and may manage the mails in most convenient way.
Article Source: http://www.articlesbase.com/software-articles/avoid-outlook-problems-in-the-easiest-way-6681478.html
About the AuthorThe author writes for Echnologix Tech Support Company. It's provides all email support services and expert in recovery of email account if you have an outlook email problems.
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