| |
| |
|
Presentation Information |
|
How to Chair a Meeting
You don't have to be on a stage to be a public speaker. Your platform may be a meeting room. How you present yourself when chairing a meeting determines whether or not you are perceived as a leader. Here are some tips to keep in mind when it's your turn to take charge. Know why you are holding the meeting. What outcomes are you trying to achieve? This will keep you focused and purposeful. Clarify your role as chair. How do the participants perceive you? Did you call the meeting? Do participants report to you? If you're the boss, people may be scared to speak their minds .If you're not the boss, what do people expect from you as the chair? Set a positive tone early in the meeting. Greet people before you sit down. Break the ice with some light humor to relax the group. People are often tentative and guarded during the first few minutes. Provide coffee if appropriate. People bond around food and drink. Provide a written agenda on a handout or flip chart. The agenda keeps the meeting on track. Let the group know the time frame and guidelines for working together. "We have only forty minutes today. I will update you on the customer service situation, and then I'd like us to brainstorm some solutions to the challenges we face." Start on time. Don't wait for stragglers. If you begin and end on time, you'll condition people to be prompt. Create interest with an enticing title. Instead of a management topic about "Business Etiquette" title it "What's Rudeness Costing You?" Appoint a person to take minutes so that you can later review discussions that took place and the decisions that were made. Manage the group dynamics. Don't let one person dominate. Ask for other opinions. If some people are silent, draw them out by asking for their thoughts. Handle conflicts impartially. Encourage cooperation by clarifying what people have said and then asking the participants to propose solutions. Heated arguments may require a timeout in which group members take a short break and return when they've cooled off. Assign a timekeeper if time is a major constraint. Give a short summary or recap before going on to the next area. Be sure people understand what the group has agreed to. End with an action step...Meetings fail because people aren't held accountable. Summarize the action steps the group members are to take and attach a time frame to each action. The only way to get commitment is to assign a deadline. By following these tips you'll run more effective meetings and gain respect as a confident leader. Copyright Diane DiResta 2005. All rights reserved. Diane DiResta, President of DiResta Communications, Inc. is an International speaker, training coach, and author of Knockout Presentations: How to Deliver Your Message with Power, Punch, and Pizzazz. To subscribe to Impact Player, a free online newsletter visit http://www.diresta.com
MORE RESOURCES: Unable to open RSS Feed $XMLfilename with error HTTP ERROR: 404, exiting |
|
|
|
RELATED ARTICLES
Give Your Audience Something to Talk About There is an old saying: "The first thing to do when the audience goes to sleep is to prod the speaker." Most presentations are not intense enough. Clear Communication: The Benefits and How to Achieve Them Communication is a complex and often difficult process for both the receiver and sender. Barriers on both sides of the process often deflect the real meaning of the message and inhibit clear, open, and rewarding communication. Your Unique Point of View I had a chance to go to one of those big positive thinking rallies recently. I am one of those positive personal growth people that really enjoy that kind of thing. Networking: How to Network Within Your Organisation Although there are any number of different networking groups and events you can attend, some of the best networking can occur within your organisation. To build your profile and reputation internally and understand "who's who in the zoo" it is worth investing time to get to know the people around you. The Ten Essential Tips On Writing A Powerful And Persuasive Presentation Have you ever had to give a speech?Do you remember that feeling? A knot in the stomach, sweaty palmsand a panic attack!Not a very pleasant experience. And yet, I'm sure your speech was a successbecause 90 % of a typical audience want the speaker to succeed. Quick and Easy Rehearsal Tips Never rehearse at the last minute. This creates undue tension and nervousness and does not allow sufficient time for correcting mistakes and polishing delivery. Ten Tips on Using Flip Charts and Whiteboards Flip charts are so common that we all think we can use them. But how often have you sat in presentations wondering what all the scribble was really about? Like many people you have probably seen flip charts that make no sense, that you can't read from the back of the room and that look like a spider has crawled over them. Choosing the Right Work Shirts for Your Small Business Company attire says a lot about your business philosophy to your customer. Company shirts project professionalism and advertising. Eight Success Tips for Your First Trade Show Booth Exhibiting in a trade show can involve a major investment of money and time. But the financial returns for your business can be excellent if you learn some of the secrets of trade show booth success before signing up for a show and investing in your displays. Top 6 Reasons Why You Need a Remote for PowerPoint Presentations A top complaint from audience members is that many presenters put too much emphasis on PowerPoint and technology while neglecting the message and interaction with participants. One way to deliver more effective presentations that improve your connection to your audience is to add a remote control to your presentation tools. Rise Above Cattiness Cattiness is something no one ever wants to be accused of doing. But the reality is, at one time or another you've probably engaged in it, and most likely, you'll do it again. Projector Hire - Choosing the Right One for Your Presentation Calling a projector hire company will often get you confused as they ask:What lumens do you need? (Lumens is the brightness of the projector)What resolution do you need? (Resolution is the number of pixels at which the display device does not have to expand or compress the input signal)What type: install, desktop or portable? (Install projectors tend to be larger and heavier, desktop ones are small and light and portable are somewhere in between!)What you should ask yourself are the following simple questions: How many people will need to see the projected image?A 1000 lumens projector will usually be sufficient for a smaller meeting - up to 20 people. 2000 lumens is better. The Missing Link in Presentation Skills Training Imagine you are the most amazing figure skater who ever lived. When rehearsing in a peaceful, empty rink, you demonstrate the ultimate in athleticism and artistry. How to Prevent Presentation and Speaking Disasters I just got back from my whirlwind speaking engagements and it occurred to me that you might be interested in these recent experiences (especially since speaking in the number one way to increase to raise your visibility and credibility in the industry). In a matter of two weeks, I spoke at two different conferences. 7 Myths That Make Meetings Miserable Myth 1: Executives belong in meetings.Although the demands of business cause executives to attend more meetings than other professionals, executives need to avoid meetings. Developing Successful Demonstrations SUCCESSFUL DEMONSTRATIONS: All of us have seen demonstrations in one form or another. Some were more successful than others. 1,000,001 Reasons To Connect With Your Audience Eye contact is mandatory when giving a public presentation.The goal of public speaking is to connect with your audience. Move Key Audiences to Actions You Want How?Try a blueprint like this: people act on their own perception of the facts before them, which leads to predictable behaviors about which something can be done. When we create, change or reinforce that opinion by reaching, persuading and moving-to-desired-action the very people whose behaviors affect the organization the most, the public relations mission is accomplished. Improve Your Bottom Line with What You Say When was the last time you thought about what you were actually saying to potential clients? Are you closing the deal more often than not? Or maybe it's time to revamp your elevator speech or introduction.Remember potential clients do not want to hear statistics about you and your company; they want to know how your product or service will benefit them and make their life easier. Secrets of Successful Presentations Does the thought of speaking in front of others send you running in the opposite direction? Youâ??re not alone. Many people avoid public speaking at all costs â?" and there is a cost.
|
| home | site map | contact us |