Management Information |
Running Successful Meetings - The Key Steps To Getting It Right
We all complain about meetings which are a waste of our time and the truth of the matter is that so many are exactly that. We've also seen the "corridor" meeting that takes place afterwards where it seems the real decisions are taken, or the agreed decisions are overturned. You'll get your chance at some point in your career to run your own meeting - is yours going to go the same way? or will you make sure it's effective and does the job it is supposed to? Well run meetings contribute to team building and high morale; badly run meetings are at best a waste of everyone's time and at worst potentially damaging to relationships and the business as a whole. Here's how you can get it right: All successful meetings depend upon a number of independent factors and if you approach each one methodically you'll find that your meetings are the ones that get action. Planning Preparation Information Structure & control Records & action Planning What is the meeting intended to achieve? what will the meeting actually achieve? what happens if you don't hold the meeting who needs to attend and why? is there a more effective way of communicating? Preparation prepare and circulate an agenda in advance; invite agenda items before the meeting; arrange agenda logically; consider the important - v - the urgent issue; arrange the timings and set limits; clarify objectives for each item. Information tell those involved what's expected of them; tell everyone time, date location etc; circulate any required pre-reading or information. Structure & Control Discuss each item in turn; seek contributions but keep people to the point; avoid going over old ground; be aware of thre needs of the group; prevent splinter discussion groups; summarise often to bring back to the point; commend contributions; confirm any conclusions; stress actions and who takes it. Records & Action record discussions, actions and responsibilities; produce clear simple minutes immediately. There are a number of points to learn about the effective handling of meetings: invite the right people; set an agenda that's do-able; control timings and people; encourage members to listen to each other; note actions; review and record So if you want to avoid the "let's all turn up and see what happens" approach it just means you need to take the time to think through to what you really want and need to achieve, and then get on with it. People will thank you for not wasting their, or your, time. Peter Fisher is a Director of Career Consulting Limited and provides pragmatic career advice at all levels from junior staff to executive directors. Visit http://www.your-career-change.com/index.html for help with career change issues from self-marketing to CV writing and Interview techniques.
MORE RESOURCES: Unable to open RSS Feed $XMLfilename with error HTTP ERROR: 404, exiting |
RELATED ARTICLES
Make Them GLAD Youre Their Boss Criticism has the power to do good when there is something that must be destroyed, dissolved or reduced, but it is capable only of harm when there is something to be built. --Carl JungPeople won't leave if they're glad you're their boss. Joint Accountability: Another Key for Your Effectiveness I once was part of a group of management professors who often taught in executive development seminars. Other non-management professors in the school ran these. Is Your Management Style Assisting or Hurting Your Business? Many times business owners can have significant differences in management styles that can deter the growth of both the employees and the business.Employees can have differing needs that require differing methods of management as well. More Problem-Solving Success Tips The ability to solve complicated problems quickly is more important than ever in today's tough economy.From the time we're little kids, we're taught to solve problems by trial and error. Lets Flourish and Prosper! Some say that in business as in sex: if it is good, it's great and if it is bad it's still pretty good. This does not happen to be true. Performance Management - Getting The Most Out of Your Employees Managing for Best PerformanceIn it's simplest form, performance management is a common sense set of discussions that make sure people are clear about what they need to do, have the support to do it and get open and honest feedback on their performance.Any performance management process should answer 4 important questions for your employees:· Direction: What do I need to do and how well?· Feedback: How am I doing? · Rewards: What happens when I do well? · Support/Development: What happens when I need/want help?Lets look more closely at each of these:DirectionEmployees are not mind readers. Computer Consulting Profit Secrets Do you own or manage a computer consulting company? Are you having trouble growing your computer consulting company's profits?If so, then you must learn how to focus on your computer consulting firm's profit and bottom line.In this article, we'll look at 7 profit secrets and strategies you can use in your computer consulting business, to ensure that you are able to balance your clients' small business IT needs against your own computer consulting company's profitability challenges. The DNA of Motivation It really is about motivation. After all, what impels someone to climb a mountain, or go to college, or save for a car, or learn a new language or anything of a thousand things? What is it that moves someone to action from a position of comfortable stasis? The answer is motivation. Year 2010: Permanent Employees No Longer Required Jack Welch joined a conference that was held in Duke Fuquay Business School where he was invited to promote his new book called "Winning". He told audience about how culture is important in a company. Four Employee Behaviors That Can Kill Your Business I found it important to clarify for employees what "deal-breaker" behavior was at my company. These are the things I insisted would not be tolerated and would lead to immediate or ultimate termination, depending on the nature of the infraction of these hard and fast rules. Five Strategies for Profitable Services Growth In today's era of Professional and IT Services competition and consolidation, some small to medium-sized companies are proudly delivering 20%-50% annual growth.Unfortunately, the vast majority of firms have experienced two consecutive years of fee erosion, commoditization, client defection, and company identity crises. Communicating with Case Studies A few weeks ago, a couple of colleagues and I discussed a new business idea. But, we had trouble expressing how this new business would provide value. Objects in the Mirror are Further Than They Appear Definition From http://www.merriamwebster. Coaching Can Get The Boss In Shape Who tells the boss that they can improve their management or leadership? How do they look at themselves objectively and identify what areas they can improve and the benefits of doing so?These days many people have become more aware of the need to look after their bodies and their health. Not only do many join gyms or start participating in sports regularly - a number are using personal trainers. Making Your Workers Your Partners There is an inherent conflict between owners and managers of companies. The former want, for instance, to minimize costs - the latter to draw huge salaries as long as they are in power (who knows what will transpire tomorrow). Minimising Conflict With Effective Communication Did you know there are 5 types of communication that lead to conflict? Let's look at them.. Enable Continuous Improvement of IT Services through ITIL One of the major benefits, if not THE benefit of process orientated approaches to managing your IT services and infrastructure is that it enables continuous improvement.This means that you are never totally satisfied with the current state of affairs and that you always want to improve your services. How to Save Money on Training 1) Use a live instructor. Adults learn best by doing, practicing, and experiencing. The Power of Positive Communication Communication is the key to your success at work, at play, and at home. Here are six tips that will make a difference in your life:1) People judge others by their actions. Six Reasons to K.I.S.S. Six Reasons to K.I. |
home | site map | contact us |